Creating and Editing Articles
Default Issue Status
Set the Default Status to 'Pending' to Hide Published Newsletter Until it is Approved
Default Issue Status
The status setting of an issue is used to determine whether or not the issue is accessible through the archive and/or primary microsite address.
The available status options are as follows:
Only issues that have an Approved status will appear in the archive and at the primary microsite address.
If you are working on your newsletter or another type of communication and do not want this information to be accessible to others until the information is ready for publication, set the status of the issue to something other than 'Approved'.
By default, each new issue you create will have an 'Approved' status. This default can be changed through the Default Issue Status setting accessible through the Publishing Options page. For example, if you change the Default Issue Status to 'Pending' then after each issue is created you must explicitly set the issue status to 'Approved' in order for the issue to be accessible through the archive or primary microsite address.
Article Entry Shortcuts
New buttons reduce the steps to adding multiple articles.
The Article Entry page now includes a button labeled Save - Add Another. Click this button to save the current article you are working on and then immediately create a new article. The new article will default to the same topic that was assigned to the prior article. Use this button to save time when adding several articles at once.
The Save - Add Sidebar button may also appear if you are able to work with side bar articles. Click this button to add a new article that is automatically assigned to be a side bar of the article you are currently editing. This new side bar article will also default to the topic assigned to the prior article.
"Author Name" Field Lengthened
The "Author Name" field has been legthened from 30 to 75 characters to better accomodate multiple authors and titles. The additional legnth changes no other functionality; the field itself operates as it always has.
HTML Format Indicator
Articles using HTML format are now clearly indicated on the Article Overview page.
An icon will now appear next to the titles of articles that are represented in HTML format. This provides a top level indication of which articles are using HTML format and which are not.
Improved Online HTML Editor and Spell Check
Editor includes access to a spell checker, grammar checker, and thesaurus
The online HTML editor has been upgraded to Version 2.5. This release includes the following improvements:
Online Spell Check, Grammar Check, and Thesaurus
An online spell checker offered by SpellChecker.Net can now be used to check the spelling and grammar of any text in the editor. To begin the spell check process, click the Spell Check icon found to the right of the toolbar. A new browser window will open containing your formatted text and all possible spelling errors highlighted. Click the highlighted words to review suggested spellings and to make any needed modifications. When you are done, click the Finish Checking button to close the Spell Check window and apply any changes in the text to the online editor. To check grammar or to make word changes using a Thesaurus, click the appropriate tab at the top of the Spell Checker window.
Easier Image Insertion
The number of steps required to upload and insert an image have been reduced. Once the appropriate image file is located or uploaded, it can be inserted directly into the page with one additional click.
Cleaner HTML Output
An improved code sweeper tool allows selected text or the entire document to be swept for:
- MS Word markup
- Style Sheets
- Font Tags
- Span Tags
This allows complex HTML that has been copied or uploaded from other programs to be cleaned for use within your account.
Special Character Picker
The Special Character Picker lets you insert symbols (like Copyright ©) and other text which is not easily entered through the keyboard.
Right-click Context Menus
Highlight text and then click the right mouse button for shortcuts to changing fonts and adding hyperlinks.
The anchor tool that lets you create and manage anchor links in your content
Additional Fixes and Improvements
Image Size Warnings and Maximums
File size restrictions help to ensure the email is delivered efficiently
Large image files can cause delivery and bandwidth problems for your subscribers. In order to make sure resources are used efficiently and that you do not upload image files that can reduce the effectiveness of your email campaign, the system will analyze the uploaded file and warn you if it is large and prevent you from uploading files that are too large.
One common reason for an image being too large is that its physical dimensions (in pixels) is much larger than it needs to be. For example, you might have an image that is originally 600 pixels wide that displays in the newsletter at only 100 pixels in width. Even though the resulting display is 100 pixels wide, the email program or browser still downloads the 600 pixel wide original image and then scales it down to 100 pixels on the screen.
In this case, shrinking the image first in a paint program, like Photoshop or Paint Shop Pro, to 100 pixels wide can make the image file being used 6 times smaller than the original. This smaller file might go from 60K to 10K in size and should be the version you upload to your newsletter.
Advanced Display Rule Editor
New feature allows for more precise control of content
The new Advanced Display Rule Editor is a text based editor which allows the publisher to not only type in their display rules freehand, but also to include more conditions as are needed to achieve the desired effect.
The standard editor can utilize up to 5 conditions. The advanced editor was implemented for those occasions when a more robust set of conditions is needed to be sure the correct people see the proper information. While text based, the structure of the rules when written are the same as when they are entered in the standard menu based editor.
Hyperlink between Articles
Improved hyperlink properties box in HTML editor
It is now much easier to hyperlink one article to another so that readers can click between articles without having to return to the cover page or click the article title in a table of contents.
To access the Hyperlink properties box, click the "chain link" icon on the menu bar of the HTML editor (available to Internet Explorer on Windows only). To choose a specific article from the current issue, select it from the Link to drop down list. If you would rather link to another location on the Web, choose the [CUSTOM LINK] option and enter the Web address in the URL box.
IMPORTANT NOTE: When adding a link to another article, the link will reference the published version of the article. If the newsletter containing this article has not yet been posted to the Web, this link will not work and will result in a File Not Found error.